Maine Philanthropy Center

Building Connections for Maine Grantmakers

Local Large Non-Profit Seeks Grant Administrator

Wednesday, July 29, 2020

Job Description

The Grant Administrator will be responsible for administrative and program support for up to two private family foundations. The Grant Administrator will also assist in the day-to-day operational functions of the private foundations and of the office generally. Specific duties would include some or all of the following:

  •     Efficient use of “Blackbaud Grantmaking” grant management software to receive and process grant applications, process grant awards, make grant payments, and generate and receive grant reports.
  •     Utilize “Diligent Boards” board of director meeting software to organize meeting materials and share documents with foundation directors and trustees.
  •     Work closely with senior leadership, program staff, and other colleagues to plan board meetings, develop and maintain grant agreements for grant awards, monitor spending obligations, and process payments.
  •     Regular in-person, phone, and email communications with private foundation directors, grant seekers, and grant recipients regarding grant projects, including occasional general due diligence on grant projects on behalf of private foundations.
  •     Implement effective grant monitoring systems, including, on occasion, conducting assessments and site visits, collecting and analyzing data, documenting results, and identifying and discussing implications.
  •     Communicate with accounting and legal partners to monitor spending obligations and coordinate all necessary tax reporting and periodic reviews of operating procedures.
  •     Assist with private foundation communications, including, but not limited to, website content and annual written publications.
  •     If and when necessary, coordinate the research of other grant management and related technology systems.

Desired Skills and Experience

The ideal candidate will have:

  •     A bachelor’s degree or higher;
  •     3-6 years of grant administration, compliance, financial services, and/or general operations/administrative experience;
  •     Strong attention to detail and accuracy;
  •     Superior writing ability and oral communication skills;
  •     Strong analytical skills, including the ability to assess data and present data clearly;
  •     Proficiency with Microsoft Office (including Excel, Word, and PowerPoint) and Adobe Acrobat Pro (QuickBooks a plus);     Strong knowledge of, or the ability to quickly learn and navigate, the Blackbaud Grantmaking and Diligent Boards software systems;
  •     Ability to work independently—as well as in a collaborative, team-based environment;
  •     Strong interpersonal, communication skills and the ability to target audiences with varied technical and business experience;
  •     Demonstrated ability to manage multiple projects within expected timeframe parameters; and,
  •     Professional maturity, self-confidence, decisiveness, and outstanding business judgment.

How to Apply

Contact Dawn Zimba to submit your resume, or apply online.


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